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Job Information

AECOM Records Coordinator in St Albans, United Kingdom

United Kingdom - Hertfordshire, St Albans

Job Summary

We are recruiting for an experienced Records Coordinator to join our multi disciplinary office in St Albans.

If you are interested in undertaking a Masters in Archives and Records Management then this is a role that could accommodate and support that.

The primary purpose of the role is to oversee the administration of a fit for purpose records management service for all AECOM staff, your role is broken down into the following responsibilities;

  • To deal with general and detailed enquiries from AECOM staff, Consultants and other professionals

  • To provide an effective national service in the provision of supporting staff records needs.

  • To capture all enquiries on the enquiry register and ensure it is accurately updated by all users

  • Provide a Single Point of Contact for information for all staff with Records Management responsibilities

  • To consider efficiency savings from records management

  • Liaise with AECOM support staff to assist with queries over storage invoices or the budget

  • Liaise with AECOM support staff to track budgetary expenditure and report on discrepancies

  • To contribute to other projects on all matters affecting records management

  • To contribute to ongoing historical archive projects

  • Support regular appraisal by assisting in physical reviews as required

  • Assist, where appropriate, in the development of an ARMS Database with regards to AECOM legacy records

  • Where appropriate, working on projects with team members from the ALIS, AECOM Library and Information Services team

Offsite Storage Provision

Manage AECOM’s relationship with offsite providers:

  • Act as the first point of contact for requests for retrievals from staff, new boxes, collections or supplies

  • Liaise with storage providers to ensure services requested are received

  • Ensure that measures in place to prevent unauthorised access to records are maintained.

Line Management Responsibilities

  • Provide support and mentoring to wider office teams in relation to records management

  • From time to time, manage temporary records management teams

Policy

  • To disseminate policy to staff and respond to enquiries with the appropriate information

Minimum Requirements

We are looking for someone with an interest in or demonstrable experience of paid or unpaid work in an Archive or Records Management role. Ideally you will have experience of working in a customer facing/serving/focused role and have a

wareness of current legislative requirements in the records management sector.

Preferred Qualifications

Educated to degree level at least and as above, interested in undertaking a Masters in Archives and Records Management.

What We Offer

When you join AECOM, you become part of a company that is

pioneering the future . Our teams around the world are involved in some of the most cutting-edge and innovative projects and programs of our time, addressing the big challenges of today and shaping the built environment for generations to come. We ensure a workplace that encourages growth, flexibility and creativity, as well as a company culture that champions

inclusion, diversity and overall

employee well-being through programs supported by company leadership. Our

core values define who we are, how we act and what we aspire to, which comes down to not only

delivering a better world , but working to “make amazing happen” in each neighborhood, community and city we touch. As an Equal Opportunity Employer, we believe in each person’s potential, and we’ll help you reach yours.

Job Category Administrative Support / Secretarial

Business Line Geography OH

Business Group Design and Consulting Services Group (DCS)

Country United Kingdom

Position Status Full-Time

Requisition/Vacancy No. 227469BR

Clearance Required No

Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability or protected veteran status.

EOE including Disability/Protected Veterans
Accessibility/Reasonable Accommodations

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