AECOM SWRMC Engineering Department Administrative Assistant in San Diego, California

United States of America - California, San Diego

Job Summary

AECOM is actively seeking an Administrative Assistant to support Engineering in SWRMC Code 205. The position is located at SWRMC in San Diego, CA.

Essential Responsibilities:

  • Aid Engineering Department workload tracking using related applicable automation equipment and software.

  • Research and extraction of data from databases

  • Accurately initiated, process, track, and review Departures-from-Specification in the SWRMC DFS portal, a web based database program (Naval Sea Logistics Center (NSLC) Electronic Forms (eForms)).

  • Maintain and update Standard Operating Procedures (SOP) for the DFS office.

  • Produce Weekly reports consisting of RMC Weekly Deploying Units DFS Report, Ships Key Certification Dates Un-adjudicated DFS, and SWRMC DFS Weekly Snapshot used by leadership to better track and prioritize tasks.

  • Able to provide presentations/ daily reports.

  • Able to evaluate responses from SME's using knowledge of shipboard systems.

  • Ensure hours worked by technical codes for each assessment task are properly documented on each task for future data mining and workload forecasting purposes.

  • Develop electronic reports as required.

  • Maintain a system for ensuring location of requested documents and purge files as required by guidelines. Ensure documents are properly disposed of. Use office automation equipment and software to an extensive degree.

  • Assist Engineering Department Managers with copying, filing, shredding and assembling various documents as requested.

  • Provide assistance with gathering data for reports and assist with consolidating material.

Minimum Requirements

  • At least five (5) years of technical experience.

  • Strong interpersonal skills as well as organizational and data entry skills-will be working with technicians, mid-level managers, and senior executives.

  • Deep knowledge of computer systems and integrated software application programs in Microsoft Office Suite.

  • Position may require travel.

  • Candidates must have at least an active CONFIDENTIAL clearance on hire and ability to obtain a SECRET clearance.

Preferred Qualifications

  • Prior experience as engineer, analysts or technicians serving in the U.S. Navy at the E-4 or above level; prior experience with assessment teams.

What We Offer

AECOM is a place where you can put your innovative thinking and business skills into high gear and work alongside other highly intelligent and motivated people. It's a place where you can apply your skills to some of the world's most challenging, interesting, and meaningful projects worldwide. It's a place that values the diversity of our areas of practice and our people. It's what makes AECOM a great place to work and grow.

AECOM is an equal opportunity employer and Minorities, Females, Veterans, and Disabled persons are encouraged to apply. For further information, please click here to view the EEO Is The Law poster.


Please note that AECOM does not accept unsolicited resumes from recruiters or employment agencies. In the absence of a signed Recruitment Fee Agreement, AECOM will not consider or agree to payment of any referral compensation or recruiter fee. In the event a recruiter or agency submits a resume or candidate without a previously signed agreement, AECOM explicitly reserves the right to pursue and hire those candidate(s) without any financial obligation to the recruiter or agency. Any unsolicited resumes, including those submitted to hiring managers, are deemed to be the property of AECOM.

Job Category Military Support

Business Line Government

Business Group Management Services Group (MS)

Country United States of America

Position Status Full-Time

Requisition/Vacancy No. 194225BR

Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability or protected veteran status.