AECOM Administrative Document Controls Specialist in Sacramento, California

United States of America - California, Sacramento

Job Summary

AECOM is actively seeking a creative, highly talented Administrative Document Controls Specialist for immediate employment for the Sacramento, CA office.

The responsibilities of this position include, but are not limited to:

  • Providing clerical, administrative and document control/records management support to the construction management team.

  • Maintaining project records, incoming and outgoing correspondence and filing systems.

  • Assisting in setting up projects and workflow

  • Making copies, compiling binders, and scanning and uploading documents into a documents management system.

  • Providing routine information to departmental personnel on the preparation of procedure and policy documents, reports, and program implementation.

  • Attending construction meetings (pre-bid, pre-con, progress, etc.) as requested and preparing meeting minutes.

  • Assisting to prepare construction reports including progress reports, among others.

  • Assisting to prepare presentations using PowerPoint.

  • As directed, preparing, generating, and updating documents, contract reports, surveys, databases and mailing lists.

  • Assisting in the review, processing and monitoring of construction contracts and contract certification procedures.

  • Maintains contract files, and other contract documents and certificates, and monitors validity of documents.

  • Assisting in tracking change orders, change order requests, claims, punch lists, QA noncompliance notices, requests for information (RFI), submittals, transmittals, construction permits.

  • At the completion of each construction contract, ensuring receipt of manuals, as-built drawings, warranties, etc., and compliance with established guidelines for distribution and storage of these items.

  • Performing related office administrative duties as assigned.

Minimum Requirements

  • 5+ years of experience

  • Experience using Construction Management documents management systems and MS Office software including but not limited to Word, and Excel

  • Knowledge of: Document control practices, finance, accounting, budgeting, and contract administration.

  • Ability to: Work in construction environment, perform the required duties under tight schedule, and work overtime to meet deadlines. Significant attention to detail is required in the preparation of Rim Fire reimbursement packages.

  • Skills to: Utilize computers for word-processing, databases, Internet, e-mail and various spreadsheet software applications.

Preferred Qualifications

  • Possession of a baccalaureate degree from an accredited college or university

What We Offer

AECOM is a place where you can put your innovative thinking and business skills into high gear and work alongside other highly intelligent and motivated people. It's a place where you can apply your skills to some of the world's most challenging, interesting, and meaningful projects worldwide. It's a place that values the diversity of our areas of practice and our people. It's what makes AECOM a great place to work and grow. AECOM is an Equal Opportunity Employer.

At AECOM, employee's safety and security are our top Safeguarding core value. All employees are expected to set the highest level of safety expectation in their work, display the highest level of safe behavior, and actively participate in AECOM's Safety For Life Program. SH&E is a part of our company culture and participation is required for all employees.

NOTICE TO THIRD PARTY AGENCIES: Please note that AECOM does not accept unsolicited resumes from recruiters or employment agencies. In the absence of a signed Recruitment Fee Agreement, AECOM will not consider or agree to payment of any referral compensation or recruiter fee. In the event a recruiter or agency submits a resume or candidate without a previously signed agreement, AECOM explicitly reserves the right to pursue and hire those candidate(s) without any financial obligation to the recruiter or agency. Any unsolicited resumes, including those submitted to hiring managers, are deemed to be the property of AECOM.

Job Category Construction Management

Business Line Water

Business Group Design and Consulting Services Group (DCS)

Country United States of America

Position Status Full-Time

Requisition/Vacancy No. 193443BR

Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability or protected veteran status.