AECOM RPA Administrative Assistant/PMO in Las Vegas, Nevada

United States of America - Nevada, Las Vegas

Job Summary

Essential Job Function: Employee will support RPA Operations & Maintenance program as an Administrative Assistant. Location of assignment is Las Vegas, NV. Provides primary administrative support to the RPA Program Management Office. Assists other department members, orders supplies and materials, coordinates service or maintenance requirements. Performs standard secretarial and administrative duties requiring experience, skill and knowledge of organizational policies and practices. Typically provides customer service support to individuals responsible for managing operations or programs under various contracts.

Essential Responsibilities:

  • Prepares, proofreads, and distributes letters, reports, briefings, proposals and other correspondence. Also, prepares special or on-time reports, summaries, analyses, or replies to inquiries under general direction.

  • Prepares and maintains word processing, spreadsheets, data bases, and/or other software files and information. Schedules appointments, makes travel plans, arranges meetings, and prepares required materials.

  • Reviews employee timecards for accuracy and completeness on a daily basis; advises employees when corrections to timecards are required.

  • Reviews and compiles employee expense reports for valid expenses, accuracy, and completeness and submits for payment; advises employees when corrections to expense reports are required.

  • May distribute, tabulate and enter timecards and staff expense reports as directed.

  • Prepares travel arrangements for Temporary Duty assignments

  • Responsible for reviewing and reconciling Business Account credit card statements

  • Assists in compilation of data required to generate employee deployment completion payments.

  • May attend meetings and record and report on proceedings as directed. Organizes and maintains departmental files.

  • Opens, reviews, and distributes incoming mail and correspondence. Prepares and ships outgoing mail.

  • Other duties as assigned.

Minimum Requirements

Must hold a HS diploma or equivalent as a minimum. An Associate’s Degree or higher in a management related field is preferred. Minimum of 3 years’ experience in professional administrative and/or secretarial day-to-day activities, 5 years preferred. Other suitable work experience may be substituted for administrative experience. Must be proficient in computer operations and programs, with the ability to utilize required software to meet the tasks required.

Demonstrated ability to work effectively in a detailed environment. Able to analyze complex administrative information and work with numbers. Excellent written and verbal communication skills. Must be able to lift 40 pounds (one tote box of hard-copy records).

Good written communication skills; working knowledge of word-processing and integrated software applications; organizational skills and ability to perform detail-oriented work are required.

“Must be able to speak, read, write and understand English”

Must be able to provide proof of US Citizenship upon hire. Must submit updated SF-86 within 30 days of hire start date. Must be able to gain/maintain the required security clearance level and special access authorization as a condition of continued employment.

Preferred Qualifications

Experience in a military operations environment highly desired.

Current / Previously held DoD Security Clearance preferred.

Bachelor’s degree preferred.

Prior experience with Defense Contracting preferred.

What We Offer

AECOM is a place where you can put your innovative thinking and business skills into high gear and work alongside other highly intelligent and motivated people. It's a place where you can apply your skills to some of the world's most challenging, interesting, and meaningful projects worldwide. It's a place that values the diversity of our areas of practice and our people. It's what makes AECOM a great place to work and grow. AECOM is an Equal Opportunity Employer.

At AECOM, employee's safety and security are our top Safeguarding core value. All employees are expected to set the highest level of safety expectation in their work, display the highest level of safe behavior, and actively participate in AECOM's Safety For Life Program. SH&E is a part of our company culture and participation is required for all employees.

NOTICE TO THIRD PARTY AGENCIES: Please note that AECOM does not accept unsolicited resumes from recruiters or employment agencies. In the absence of a signed Recruitment Fee Agreement, AECOM will not consider or agree to payment of any referral compensation or recruiter fee. In the event a recruiter or agency submits a resume or candidate without a previously signed agreement, AECOM explicitly reserves the right to pursue and hire those candidate(s) without any financial obligation to the recruiter or agency. Any unsolicited resumes, including those submitted to hiring managers, are deemed to be the property of AECOM.

Job Category Administrative Support / Secretarial

Business Line Government

Business Group Management Services Group (MS)

Country United States of America

Position Status Full-Time

Requisition/Vacancy No. 196410BR

Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability or protected veteran status.