Job Information
AECOM Document Control Specialist II in Bucharest, Romania
Company Description
Work with Us. Change the World.
At AECOM, we're delivering a better world. Whether improving your commute, keeping the lights on, providing access to clean water, or transforming skylines, our work helps people and communities thrive. We are the world's trusted infrastructure consulting firm, partnering with clients to solve the world’s most complex challenges and build legacies for future generations.
There has never been a better time to be at AECOM. With accelerating infrastructure investment worldwide, our services are in great demand. We invite you to bring your bold ideas and big dreams and become part of a global team of over 50,000 planners, designers, engineers, scientists, digital innovators, program and construction managers and other professionals delivering projects that create a positive and tangible impact around the world.
We're one global team driven by our common purpose to deliver a better world. Join us.
Job Description
Reports to Quality Lead
Responsible for document control of all Program and Project related documents, with a goal to create efficiency in day-to-day tasks for the OM and PM.
Responsible for chasing program team members on document quality, completeness, and timely delivery for recurring reporting and in line with contract requirements.
To be an Account Administrator for the document control software tool and a Project Administrator for their designated EPCM contract in the designated Shell Hub.
Set up new projects within the Shell Hub.
Owner of the Project templates in the software tool and responsible for managing required changes in collaboration with the other administrators in the hub.
Owner of the forms in the template and keeping them up to date with required changes and pushing them to project environments.
Pro-actively increasing efficiency / continuous improvement on templates and processes, in collaboration with QL, OM and PM.
Responsible for setting up and managing the bridging function between project environments.
Responsible for correcting/ following up with documents and their naming convention.
Responsible for following up on issues that are becoming expired.
Responsible for following up on actions in a workflow that are expiring.
Project deliverables list owner in the software system.
Ensure that all documents are referenced.
Control of distribution of documents entering the project.
Ensure that updated documents are available for the project team.
Dispatch documents for internal review or approval and follow up internal flow.
Issue official documents to external stakeholders and track transmissions.
Receipt, track and dispatch official return comments.
Support to OM in creating status reports for the program team members and client.
Attention to detail.
Team player, but self-sufficient, positive, and collaborative approach
Keen interest in new tech / processes
Confidentiality
Minimum Requirements:
Bachelor’s degree in engineering/ information technology
Proficient with Microsoft Office (Word, Excel, Power point, Teams, Outlook)
3-5 years of experience in a similar area
English proficiency
Preferred Qualifications:
Prior experience working with an engineering, construction management or related field with project controls or related field.
Experience with Autodesk Construction Cloud, SharePoint, is a plus.
Qualifications
Additional Information
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About AECOM
AECOM is the world’s trusted infrastructure consulting firm, delivering professional services throughout the project lifecycle – from advisory, planning, design and engineering to program and construction management. On projects spanning transportation, buildings, water, new energy and the environment, our public- and private-sector clients trust us to solve their most complex challenges. Our teams are driven by a common purpose to deliver a better world through our unrivaled technical and digital expertise, a culture of equity, diversity and inclusion, and a commitment to environmental, social and governance priorities. AECOM is a Fortune 500 firm and its Professional Services business had revenue of $14.4 billion in fiscal year 2023. See how we are delivering sustainable legacies for generations to come at aecom.com and @AECOM.
Freedom to Grow in a World of Opportunity
You will have the flexibility you need to do your best work with hybrid work options. Whether you’re working from an AECOM office, remote location or at a client site, you will be working in a dynamic environment where your integrity, entrepreneurial spirit and pioneering mindset are championed.
You will help us foster a culture of equity, diversity and inclusion – a safe and respectful workplace, where we invite everyone to bring their whole selves to work using their unique talents, backgrounds and expertise to create transformational outcomes for our clients.
AECOM provides a wide array of compensation and benefits programs to meet the diverse needs of our employees and their families. We also provide a robust global well-being program. We’re the world’s trusted global infrastructure firm, and we’re in this together – your growth and success are ours too.
Join us, and you’ll get all the benefits of being a part of a global, publicly traded firm – access to industry-leading technology and thinking and transformational work with big impact and work flexibility. As an Equal Opportunity Employer, we believe in each person’s potential, and we’ll help you reach yours.
All your information will be kept confidential according to EEO guidelines.
ReqID: J10104454
Business Line: Environment
Business Group: DCS
Strategic Business Unit: Enterprise Capabilities
Career Area: Administration
Work Location Model: Hybrid